Pay Teams has the following components:

1. Pay Team  - This defines the next "Pay Date"and "Pay No".
2. Pay Team Roles Access - A user should access to the pay team to view employee records.
   1. There are two employees "X002" and "X003".
   2. "Employee X002" is assigned "Pay Team A" and "Employee X003" is assigned "Pay Team B".
   3. "User A" has access to "Pay Team A", when user "User A" logs in the user will only be able to view the profile of "Employee X002"
3. Pay Periods  - Users can define specific pay dates for each pay.
1. When the pay periods is configured, the system will pick the next pay date from the setup.
2. If the pay period is not set, the system will calculate the next pay date using the pay frequency.

Steps to create a Pay Team:

1. Click on "Green Plus Sign". This will open the edit form.
2. Enter below details:
   1. Code -  Enter a code which can be a set of alphanumeric values to uniquely identify each pay team.
   2. Description - Enter the detailed description of the pay team.
   3. Frequency - Select the payroll frequency. Frequency is maintained under "Linkweb - Company Administration - Dropdowns - Pay Team Frequency".
   4. Next Pay Date - Enter the "Next Pay Date". This will be auto updated based on the frequency after a pay has been updated.
   5. Next Pay No -  Enter the "Next Pay Number". This will be auto updated after a pay has been updated.
   6. Void -Void records will be "Disabled" and will not appear in any lookups . Edit the record and "UN-tick" void to activate a record
   7. Save. Click on the "Floppy Icon".
3. Click on the "Grey Arrow" next to the pay team. This will expand into the details.
   Go to the "Pay Team Role Access" tab.
   Click on "Green Plus Sign". This will open the edit form.
   1. Enter below details:
      1. Role Name - Select the role from the list. Role is maintained under "Linkweb - Global Administration - Role Menu Access".
      2. Notes - This is an open text field, users can enter desired content.
      3. Save. Click on the "Floppy Icon".
   2. Go to the "Pay Periods" tab.
      1. Click on "Green Plus Sign". This will open the edit form.
         1. Enter below details:
            1. Year - Enter the payroll year for overtime calculation.
            2. Pay No - Enter the pay number for which the overtime must be calculated.
            3. Start Date and End Date - Enter the dates for which the overtime should be calculated.
            4. Save. Click on the "Floppy Icon".
   3. Add Notes and Attachments

Figure 1: Pay Team